Privacy Policy


Data Controller

The Data Controller is the Hatfield Association. Our Registration Number in the Data Protection Public Register is ZA094688.

Click the following link to view a copy of our Registration Entry with on the ICO website:

This register entry describes, in very general terms, the personal data being processed by:

The Hatfield Association

Nature of work – Membership Club (Alumni Association)

Reasons/purposes for processing information

We process personal information to enable us to provide a service to our members, to promote our services, to maintain our own accounts and records and to support and manage our employees.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

  • personal details
  • family and associate details
  • lifestyle and social circumstances
  • employment and education details
  • financial details
  • membership details

We process personal information about:

  • members
  • complainants
  • enquirers
  • suppliers
  • supporters
  • professional experts
  • employees

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA).

Where necessary or required we share information with:

  • family, associates and representatives of the person whose personal information we are processing
  • members
  • suppliers
  • complainants and enquirers
  • educators and examining bodies
  • other alumni associations within The UNiversity of Durham

It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act.

Further Information

If you have any questions which you feel have not been covered by this Privacy Notice, please do not hesitate to email us or write to:

Data Controller
Hatfield Association
Hatfield College
North Bailey